I need a 1100 word essay written
Read the case study carefully and write a business memo. The case study is at page 95 -96 of the book?
Check attached documents for guidance
THESE INSTRUCTIONS MUST
BE FOLLOWED EXACTLY 100% BECAUSE IF SMALL ERROR OCCURS?
I WILL GET A VERY LOW GRADES.
0% Plagiarism. Lecture is very strict
1- you will turn in a 2-page (single spaced)?memo addressing the situation in the case study about the current state you see in the case in the opening paragraph of the memo and end the paragraph with a description of header formatting in the memo, ending with a recommendation. The memos do not read like a book report about the case. You analyze a key issue(s)/problem(s), figure out how to solve the issues/problem, provide 2-3 solutions, and make a recommendation.
Month Day, Year or mm/dd/yyyy
Name the person or persons by first and last name in a line
Subject: Name the memo
The first paragraph of a memo states the reason you?re writing it. Cite the problem or challenge you?ll
address, and describe the structure the memo. Keep the first paragraph to about 5-6 lines, made up of 3-4
sentences. In all paragraphs, write sentences between 10-15 words to maintain a high comprehension rate,
typically between 90-95 percent. At times, you?ll write a few shorter sentences (5-7 words), and you?ll
write a few longer ones (20-25 words). Any sentence composed of two independent thoughts will be
connected by a comma followed by a coordinating conjunction (For, And, Nor, But, Or, Yet, and So,
spelling FANBOYS). Keep your writing simple and direct. In this memo, you will read about memo
structure tools, using headers, inserting tables, figures, and graphs, and end with a recommendation.
Incorporating Memo Structure Tools
The second paragraph starts to explain your issue, and introduce it with a header if you write a memo
longer than one page. You build on your opening paragraph with specific information, following the
description of the structure of the memo. For all business documents use one inch margins all the way
around (top, bottom, left, and right). For font size, choose 11 point, and use either Times New Roman or
Ariel. To reveal the ?paragraph marks and other hidden formatting symbols? symbol,
, click on the
icon in the middle of the Home tab or use (Ctrl + Shift + *) to see paragraph symbols. Keep all table
information on the same page.
With all paragraphs, don?t exceed eight lines in length (I count the number of lines), and write between 46 clear and concise sentences, following the average word count per sentence. Start with the noun and
verb, add appropriate adjectives and limit adverbs. For me, adverbs don?t add much to a message: What?s
the difference between hot and very hot? Hot is hot!!! Also, people use ?very? too often, but what does it
add? NOT much. Lastly, Don?t Get Wordy!!!
With documents more than one page, use headers and subheaders. A one-page memo would not need
headers, unless you want to stress the last two paragraphs: Conclusion & Recommendation. The first
paragraph, which functions as an introduction, does not need a heading since it provides direction, lists
activities, and makes a recommendation.
A header and subheaders need a few paragraphs to explain or support a header/subheader. Don?t go from
a header to a subheader without a paragraph after the header to introduce that section. Don?t use a header,
one paragraph, a header, a paragraph, a header, a paragraph, and so on, and applies to subheader use. With
headers or subheaders, they don?t stand alone, especially at the end of a page so hit the Enter key to move
it to the top of the next page.
A header introduces the next section (composed of a few paragraphs). Headers are centered, justified, and
highlighted in bold. Subheaders start on the left side and are highlighted in bold. Lastly, number the
pages in the documents, found in the Insert tab under the ?Header & Footer? icon. Also, a
header/subheader does not stand along.
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This paragraph captures the important issues you?ll discuss about the header, which is followed by a
couple of paragraphs. Headers help structure your message. Remember, executives skim, so headers help
with skimming. Headers and subheaders function as road signs, so use them to lead the reader through
your high-level reasoning process. In a way, when someone skims your report, the reader could figure out
your message through your use of headers and subheaders. In Guffey, p. 393, Figure 12.6, see the
distances for structuring headers/subheaders and paragraphs. The figure shows a 2-inch top margin, and I
subscribe to one-inch margins all around, so follow this guideline ? one-inch margins all around.
You get remembered when executives skim effectively and remember. Make your writing count.
Paragraphs in second-level subheaders start to explain each sentence in the main header paragraph(s) or
high-level message. Use one second-level subheader for each sentence under the main heading.
Third-level subheader. At this point the subheader introduces a paragraph directly related to the topic at
hand found in the subheader above. Also, in Guffey, you?ll find heading level examples on page 365,
Figure 12.6. Pay attention to the spacing between lines ? two above and one below. Become a master of
Fourth-level subheader. Additions subheader levels exist, but the first three represent the extent to which
you will lay out your ideas. If you label headers/subheaders correctly, an executive can skim the
introduction, read the headers/subheaders, and read to the Conclusion & Recommendation section,
understanding the essence of your memo. Good memo design and writing will enable a decision maker to
get quickly to your message.
Tables, Graphs, & Figures
Using tables, graphs, figures, etc., in a report helps present important message. You can use design
features in MSWord (cited below), or you can use Excel and copy and paste what you created into an
MSWord document. Or, you can copy and paste a table, figure, etc., into the document, especially when
you write your business plan later in the semester. Always label (Table 1) and title (TITLE IN CAPS) a
table, figure, etc., as shown below for a table.
When writing memos and reports with numbers of any kind, use the table feature in MSWord. If you try
to lay out information using the Tab key, your material may not transfer correctly when you email it and
another person opens it in either MSWord (previous versions) or another program, e.g., MAC. Tables help
?control? the information when emailed/electronic transfer and opened in another program.
You use tables to summarize items that you want the reader to skim. Don?t turn the table or any of its
boxes into a series of paragraphs. Use paragraphs to talk about content that needs stated, and use a table to
summarize in one line short bullets you want the reader to remember and find quickly. Bullets are a
thought you express, not a complete sentence ? this applies to bullets used in PowerPoint slides. Again,
tables provide summarized information the reader skims. The subheader below, I moved to the top of the
next page by pressing the Enter key so the subheader (or header) stays with the paragraph.
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To use the table tool, at the Insert tab at the top, look for the Table figure right below the word ?Insert?.
Place the cursor on it and left click to select the number of rows and columns, and click on any red
outlined boxes to insert in the memo. After placing the table in the MSWord document, you can use other
features, which I highlight in Table 1. Center (Ctrl + E) the table label, table title in CAPS, and the table
itself. In Table 1, you will see the design of all three features (This sentence shows you how to ALWAYS
introduce a table, figure, etc.).
DIRECTIONS FOR MAKING A TABLE IN MS WORD
Right Click and Merge Cells. Make this top header black by right clicking and
going to Borders and Shading. Select the Shading tab, and make this 100% black.
Lettering turns white and bold.
Use this row for column Use this row for column
Use this row for column
Insert info here
Insert info here
Insert info here
Insert info here
Insert info here
Insert info here
Other features can enhance your table by using Borders and Shading by right clicking on a cell, row, or
column, and selecting Borders and Shading by left clicking on it. A box pops up, and select one of the
three tabs at the top. Also, place the cursor in a cell or a highlighted row or column, and go to Cell
Alignment to center, justify, etc., the wording and presentation of your material. Makes for slick-looking
documents. An additional document, ?Paragraph, Tab Settings, & Initial Memo Info for Word,? provides
formatting and table design directions.
Conclusion and Recommendation
This memo summarized key writing points to make your memos and business reports look more
professional. Pay attention to the overall look, and use the features in MSWord to enhance your
documents. Learn the key design features, and use them in the managerial communication course, MGMT
3200. Headers, proper use of tables, figures, graphs, shading, cell alignment, etc., will help the reader
better understand your message. In the first paragraph for this section, you summarize the key points you
discussed in the memo before moving to the recommendation paragraph. Note, keep this section to two
paragraphs ? the first one contains the conclusion and the second one contains the recommendation(s).
To incorporate key features of MSWord into your written messages, I recommend you pick one feature to
master with each written assignment. Select one, i.e., Tables, and use it to present information, typically in
the listening memo assignment where you want to highlight good and bad listening habits. With the next
communication assignment, pick another feature to use so you build, by repetition, your skills for crafting
an engaging and exciting-to-read written document.
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